Run your whole operation from one calm place.
Helm gives every team a board, every task an owner and a clock, and every multi-step job an automatic handoff to the next person. Owners see exactly who is working on what — teams just see what to do next.
Helm is task-management software for owners who run more than one business. It gives every team a board, every task an owner and a built-in timer, and every multi-step job an automatic handoff to the next person — so owners can see who is working on what, and teams stay on track.
Features
Recurring work that never slips
Finish a daily, weekly, or monthly task and the next one appears automatically — already scheduled and assigned. Miss one and the owner is notified, not the whole board.
Automatic multi-person handoffs
Chain the steps of a process once. When one person finishes their step, the next step lands on the right teammate’s plate instantly — no chasing, no “is it my turn yet?”
Built-in time tracking + Deep Work
One click starts the clock on any task. A floating focus timer keeps the current task on-screen while people work, and every hour rolls up by person and by task.
See who’s working on what — live
A real-time team view shows who’s active, what they’re timing right now, and what they finished today. Built for owners who need a pulse on the team without hovering.
Completion approvals
When a task is marked done it goes to an approvals inbox — approve to close it, or send feedback to reopen it with a note. Nothing slips through as “done” when it isn’t.
Private when it matters
Lock workspaces and boards to specific people and keep sensitive company info admin-only — enforced at the database, not just hidden in the interface.
One clear “My Work” queue
Everyone sees their own to-dos across every board — overdue, due today, this week — without digging through projects. Each morning a briefing email lays out the day.
Templates for every team
Spin up Operations, Finance, Ecommerce, Marketing and more — boards pre-built with status, owner, due date, and priority. Reusable task templates turn any repeatable process into one click.
How it works
- Create a workspace per team or business — Start from a template — Operations, Finance, Ecommerce, Marketing — or a blank board. Each workspace is its own space with its own people.
- Give every task an owner, a due date, and a clock — Assign people, set priorities, and track time with one click. Recurring tasks and multi-step handoffs run on their own once set up.
- Watch the work move — Owners get a live team view and a morning briefing; everyone else gets a clean “My Work” queue. Completed work flows to approvals.
Pricing
- Free — $0: Get started with the core boards, tasks, and time tracking.
- Team — $19/mo: Recurring tasks, handoffs, approvals, and the live team view.
- Business — $39/mo: Everything, for owners running multiple teams and brands.
Frequently asked questions
What is Helm?
Helm is task-management software for people who run more than one business or team. It combines boards, built-in time tracking, recurring tasks, automatic multi-person handoffs, and a live view of who is working on what — in one place.
Who is Helm for?
Helm is built for business owners and operators who juggle multiple ventures, teams, or brands and need to see who is working on what — and for the team members who want a single clear list of what to do next.
How is Helm different from a generic task manager?
Most task managers stop at a checklist. Helm adds the operating layer owners need: built-in time tracking, recurring work that reschedules itself, automatic handoffs between people, completion approvals, and a real-time team-activity view.
Does Helm track time?
Yes. Every task has a one-click timer, there is a floating Deep Work focus timer, and all time rolls up into reports by person and by task. Only one timer runs per person at a time, so the totals stay accurate.
How do recurring tasks work in Helm?
When you complete a recurring task, Helm immediately creates the next occurrence with the due date advanced — daily, weekly, monthly, or any cadence. If one is missed, the owner gets a notification instead of the board filling with overdue items.
Can I keep some workspaces private?
Yes. Workspaces and individual boards can be locked to specific people, and sensitive company info can be made admin-only. Privacy is enforced at the database level with row-level security, not just hidden in the interface.
How much does Helm cost?
Helm is free to start. Paid plans are flat-rate at $19 and $39 per month — simple pricing with no per-seat surprises.
How do I get access to Helm?
You can start for free. Team access is by invitation — an owner or admin invites teammates by email, and they set a password and join the right team automatically.